ICICE Al Noor Academy Ltd (Al-Noor Academy) is hiring an Administrative Assistant in Abuja

Job Purpose

• To assist the office staff in the efficient running of the Admin office, involving dealing with the public, parents, school staff, both teaching and non-teaching, students and various trades of people associated with the school.

• To manage/oversee the provision of administrative, secretarial, and word processing/typing services, ensuring that these functions are organized efficiently to meet the needs of the school.
• Where applicable, to manage other non-teaching services, in accordance with the needs of the school.
• Provision of personalized service to parents of students in the school, ensuring that any queries or requests are dealt with in a timely, courteous, polite and efficient manner.
• Clerical work in the school office, dealing with a wide variety of writing, email, personal and telephone enquiries.
• Answering and sending out numerous forms of correspondence relating to the activities of the school.
• Providing administrative support to staff in the school.
• Assisting in the supervising and monitoring school meals.
• Communicate with other outside agencies regarding activities, acquisitions and matters of school business.
• To ensure that the Admin offices are supplied with the necessary stationary.
• To help with the organization of various events such as parent meetings, sports days, assemblies, fun days, school concerts, open days etc.
• Making calls to parents of children to confirm delivery of messages and food to students.
• To update the school’s phone directory regularly.
• To deal with initial enquiries regarding enrolment and school places, and ensure all necessary information is available for enquirers.
• Prepare agendas and schedule admin meetings.
• To record minutes during Admin meetings, submit for approval and distribute.
• To attend other management meetings as required.
• To perform telephone and reception duties in the absence of the Receptionist.
• To arrange for the collection of sick or injured pupils and staff.
• To complete and update all attendance/absence and leave forms for office use.
• Being the first point of contact for teacher’s absence including recording/monitoring of absence and production of reports.
• To record all mails and correspondences received; and deliver accordingly to offices.
• To ensure that the uniform room is maintained in good order and easily accessible.
• Also to liaise with all old parents for any reorders that will take place (only once a year).
• To report and coordinate repairs of the office equipment.
• To produce weekly reports as required for the Director Admin.
• Monitoring the delivery of school meals and logging system
• Collection and collating all meal and club forms.
• Receive and organize reply slips.
• To meet and greet all visitors to the school and to offer refreshments to visiting professionals.
• To establish clear and efficient systems in other to develop and maintain an efficient office.
• Creating adverts for school vacancies and packages for these vacancies.
• To undertake any other duties commensurate with the post as may be directed by the Director Admin and Admin Officer.
• To assist with the recruitment and selection of admin staff, including drafting adverts and shortlisting.
• Organising school trips in liaison with the Admin Officer.