Eczellon Capital, an investment bank, is hiring an Administrative Officer in Lagos.

Responsibilities

Office Administration

• Coordinates overall administrative activities for the Office Administration Department.
• Originates, reviews and processes requests for procurement / acquisition of assets, including motor vehicles, furniture, office equipment, consumables and ornaments
• Negotiates the purchase of assets including motor vehicles, furniture, office equipment, consumables and ornaments for the entire staff in accordance with company purchasing policies and budgetary restrictions.
• Oversees the arrangement, maintenance, repair, alteration and general housekeeping of general company facility, including office areas, work stations, furniture, fittings and ornaments, with special attention to aesthetics and brand management.
• Maintains, in conjunction with Accounts Department, a comprehensive Asset Register, with details of asset’s useful economic life, maintenance schedule and replacement requirements
• Manages third party contractors, vendor and service providers through development and negotiation of vendor contract and agreements with detailed terms of engagement and fees.
• Supports company business by providing arrangement for in-office meetings and engagements.
• Providing arrangement for business travel requirements, including transportation, accommodation and logistics for all employees
• Creates and manages office filing system, working with all relevant departments to develop and document unique (as may be required) filing systems and procedures
• Responsible for the facilities day-to-day operations, including but not limited to maintaining custody and distributing building access keys and back-up to security access cards, provision of power and ICT system, provision of office consumables and provision of means for relevant business travel.
• Participates as needed in special department projects.

Corporate Communication, Brand Management & Corporate Services

• Serves as company brand ambassador and corporate communication officer
• Manages the administration of the company’s website ensuring correctness and brand consistency of information thereon
• Responds to enquiries and attends to press releases
• Generates and develops ideas for effective brand placement and enhancement of brand value
• Develops, organizes and manages company events including periodic employee bonding programmes
• Coordinates the production of company branded collaterals and corporate gift items, including identification and negotiation with relevant vendors and suppliers.

Front Office / Reception Management

• Manages the reception area, ensuring the projection of a professional, brand-consistent first impression to visitors.

Human Resources

• Provides support to the human resources department with provision of employee work tools including by not limited to Identity (ID) cards, business / call cards and other similar items
• Assist with recruitment process by contacting candidates and sending feedback
• Coordinates the induction program and facilitates employee on-boarding process
• Collect, sort and distribute incoming correspondence, including resumes.

Skills Required

• Creative and Innovative
• Ability to work with minimal supervision
• Detail oriented
• Well-developed people and interpersonal skills
• Learning and researching
• Formulating strategies and concepts
• Delivering results and meeting customer expectation
• Writing and reporting
• Planning and organizing
• Excellent oral and written communication and presentation skills
• Advanced research skills
• Analytical skills
• Following instructions and procedures
• Achieving personal work goals and Objectives
• Applying Expertise and Technology (Microsoft Office)
• Good dress sense
• Negotiation skills

Knowledge Requirements

• Company, business and personal administration Political awareness and socio-economic trend
• Corporate communication and brand strategy
• Secretarial administration

Experience

• Minimum of 2 years in similar roles

How to Apply

Send an email with your CV attached in word or PDF format, and position as email subject