Legal Secretary Job Description
A legal secretary is a person who does secretarial and administrative duties to support a lawyer or a legal executive. Their job involves handling and responding to correspondence and telephone call, arranging and confirming appointments and meetings, carrying out research on legal matters, and Preparing and managing legal documents and reports.
A legal secretary should be enthusiastic, resourceful, methodical, attentive, and able to take accurate notes of meetings and summarize discussions effectively. They should have good knowledge of legal proceedings and documentations, and the ability to communicate effectively.
What does a Legal Secretary do?
Legal secretaries may do some or all of the following:
- handle and respond to correspondence and telephone calls
- arrange and confirm appointments and meetings
- take notes at meetings and conferences
- welcome clients into a legal office and direct inquires
- carry out research on legal matters
- operate office equipment such as computers and photocopying machines
- manage office supplies
- prepare and manage legal documents and reports
- attend court sessions
- mentor junior associates
Where does a Legal Secretary work?
Legal secretaries usually work normal office hours, but may be required to work overtime and weekends to meet deadlines. They work in offices and courthouses. Their work may be stressful because of the pressure of deadlines.
What is Required to Become a Legal Secretary ?
There are no standard educational requirements to become a legal secretary, but a diploma or degree in administration, legal administration or a similar discipline is helpful. Legal secretaries receive on-the-job training.
Knowledge, Skills and Attributes
Legal secretaries need to have:
- tactfulness and courteousness
- integrity and reliability
- good attention to detail
- good interpersonal skills
- good listening and communication skills
- good judgment and decision making skills
- time management and organizational skills
- analytical and problem solving skills
- computer skills
- proofreading and typing skills
- the ability to work well under pressure
- the ability to perform several tasks at once
- the ability to maintain confidential information
- knowledge of clerical and administrative procedures
- knowledge of legal procedures
- knowledge of legal terminology
Should I be a Legal Secretary ?
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