• Executive Assistant at Ifotta

    work Ifotta
    Date Posted: 2018-03-15

    Ifotta, a Software development company and talent accelerator, is hiring an Executive Assistant in Lagos, Nigeria.

    Requirements to Join the Team:

    • Provide technical and administrative support related to a variety of Human resources duties.
    • Compiling and analysing data.
    • Coordinating multiple concurrent projects.
    • Interacting with individuals and groups at most levels in the organization.
    • Provide confidential, technical and administrative support to the Managing Director and establish significant knowledge of district-wide and Human Resources related policies, procedures and practices in addition to well-developed clerical skills.
    • Previous experience as an Administrative Assistant will be an added advantage.
    • Any combination of education and work experience related to experience in Human Resources.
    • Proficiency in Microsoft Office and use/creation of spreadsheet and database management tools.
    • Exemplary organization skills.
    • Exemplary written and verbal communication skills.

    Duties include but are not limited to:

    • Assist the Managing Director with a variety of responsibilities and special projects.
    • Performs internal and external office communication: email and miscellaneous written correspondence.
    • Greets and assists staff and community in person and by telephone, in a courteous, professional and friendly manner.
    • Screens and routes incoming telephone calls.
    • Files, makes copies, makes room reservations and other general clerical tasks.
    • Receives, sorts and distributes office mail.
    • Organizes and maintains the Human Resources filing system; ensures accuracy and completeness of confidential personnel files and employee records.
    • Reviews, edits and formats draft and finalized materials ensuring completeness, accuracy, compliance with policies and procedures.
    • Prepares a variety of correspondence and departmental forms.
    • Maintains employee confidence and protects operations by keeping Human Resource information confidential.
    • Maintain/update various department/district database tools (applications, certification, contracts, employee appraisal, etc.
    • Facilitate new employee activation process.
    • Manage, organize and report data related to administrative leave.
    • Collaborate with Finance Department on issues related to payroll, benefits, employee leave and department budget.
    • Schedule, plan and coordinate special events for the Human Resources Department.

    Click here to apply

    work Ifotta

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