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Finance Officer at Premiere Urgence Internationale
Premiere Urgence Internationale (PUI) is a non-governmental, non-profit, non-political and non-religious international aid organization. We are hiring a Finance Officer in Abuja (FCT).
General Objective
- Under the line management of the Deputy Finance Coordinator, the Finance officer assists the Deputy Finance Coordinator in all the activities related to finance and cash management.
Tasks / Responsibilities
Treasury & Cash Followup:- Control the management of the petty cash
- Ensure that the daily physical inventory of the petty cash is accurate, and report any discrepancies to his/her line manager
- Ensure availability of cash at coordination level and forecast any cash issue
- Prepare the weekly cash forecast and request at the coordination level
- Prepare and validate any checks done at the coordination level
- Monitor due dates for payments of contracts
- Followup with regular payments
- Guarantee security of the cash and confidentiality of information
- Finance & Accounting Management
- Check, before recording any entry, that the invoices are compliant with PUI’s regulations and procedures
- Record all expenses made through the bank in the excel books on a daily basis, and properly fill in the information needed (date, accounting code, project, budget code, etc.)
- Monitor the voucher process, and the quality of archiving of the invoices, as per the donor’s rules and regulations
- Guarantee the quality of the archiving process at the coordination level
- Consolidate and check the accuracy of data of coordination accountancy
- Prepare the monthly accounting closure for the coordination
- Participate in the consolidation of budget followups
- Prepare the weekly financial forecast of the coordination, compile it, and send it to the Finance Coordinator for validation
- Collect all invoices exempted from the VAT
- Issue a monthly With Holding Tax report
- Prepare the bank reconciliation at the end of each month
- Prepare the annual closing documents for the coordination
- Prepare the external audit visits (donor and coordination visits)
- Capacity Building
- When required, provide support to the finance team of the different bases
- When requested, support the finance coordinator in finance staff recruitment
- The tasks and responsibilities defined in this job description are non-exhaustive and can evolve depending on the project’s needs. The employee could be requested to perform other tasks as his/her line manager may judge necessary.
Priorities of the Department:
- To follow in a timely manner the monthly accountancy calendar
- To Implement successfully bank payment to reduce cash payment as much as possible
- To ensure the accountancy hard copies quality
Mandatory Requirements
- Language skills: Fluent in English and Hausa, Kanuri is appreciated
- Education degree: University degree in Finance, Accounting, or another relevant degree
- Work experience: Minimum 2 years of experience in a similar field (NGOs/private companies)
- Knowledge and skills: Good analytical and writing skills
- Computer skills: Good knowledge of MS office software including Word, Outlook. Excellent in Excel
Assets:
Interest:- Strong motivation to help people in need
- Accounting and finance
Transversal Skills:
- Well organized
- Ability to take initiative to deal with difficulties encountered in daily work
- Ability to adapt or change priorities according to the changing situation within a mission or the organization itself
- Autonomy, neutrality, hard worker
- Team Management
- Able to manage stress and pressure.
How to Apply
Interested and qualified candidates should apply on or before 17th May, 2021 by 4:00 pm.
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