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Logistics Technical Assistant at The Norwegian Refugee Council (NRC)
The Norwegian Refugee Council (NRC) - We are recruiting to fill the position of Logistics Technical Assistant in Biu, Borno
Job Identification: 1370
Role and Responsibilities
- The position of Logistics Assistant will be based in Biu. H/She will be responsible for specific tasks related to warehouse management, vehicle and generator management and assets at the Biu Office.
Responsibilities - Fleet:
- Ensure that vehicles are used and maintained according to Logistics Handbook and other NRC policies
- Plan, schedule and monitor transport of staff and material/equipment according to demands and procedures
- Ensure that all NRC vehicles are in proper operating condition and coordinate vehicle maintenance with the Field Coordinator.
- Ensure that NRC generators in Biu are maintained on regular basis.
- Responsible for the receipt, storage and dispatch of all stock at the Biu Office ensuring that proper documentation is maintained for same.
- Ensure that assets are tagged before being dispatched to the field.
- To also ensure asset movement is tracked in the Asset Register
Responsibilities - Warehouse:
- Ensure that only authorized staff are allowed to enter the warehouse and receive supplies or materials
- Maintains an up-to-date record of all stocks movements.
- Receives and inspects the physical condition of consignments and scrutinizes relevant documents.
- Check supplies and ensures all over/wrongly consigned goods are returned to suppliers.
- Allocate storage space and maintain orderliness and cleanliness of the warehouse at all times
- Ensure safety and security of materials
- Prepare monthly stock reports and assist in carrying out periodic physical inventory checks
- Immediately report losses, damages or discrepancies to the Logistics Coordinator
- Inform Logistics Team Lead on the expiry date of consumable items stored at the warehouse.
- Update stock and share it with relevant staff weekly basis
- Arrange truck and labourers for loading and offloading the materials at the warehouse
Specific Responsibilities
- Ensure all drivers adhere to NRC logistics and drivers procedures
- Compile and submit monthly fleet and stock reports
- Ensure the NRC fleet is utilized and optimised accordingly.
- Prepare requisitions for spare parts for vehicles
- Coordinate and facilitate timely reporting of eventualities like accidents and breakdowns
- Secure that NRC vehicles are equipped with necessary documents and equipment
- Ensure all drivers fill movement logbook and that logbook is signed by the passengers.
- Responsible for the receipt, storage and dispatch of all stock at the Biu Office ensuring that proper documentation is maintained for same.
- Ensure that assets are tagged before being dispatched to the field.
- To also ensure asset movement is tracked in the Asset Register
- Ensure that all vehicle records and reports including logbooks, accident report etc are filled appropriately.
- Keep a log of the generators and ensure that fuel consumption is monitored and recorded appropriately
- Conduct warehousing processes with a focus on country and NRC regulations
- Receive materials and supplies, store them in assigned locations and distribute according to NRC procedure
- Maintain records of all incoming and outgoing materials
- Supervise packing, loading and unloading of all material
Job Requirements
Qualification:- Candidates should possess Bachelor's degree
Competencies:
Behavioral competencies:- Problem solving and solution-oriented
- Adaptable and coping with change
- Managing resources
Professional competencies:
- Experience from working with transport and vehicle management in a humanitarian/recovery context
- Experience with inventory and asset management.
- Experience with computers - Microsoft Word and Excel plus email
- Previous experience from working in complex and volatile contexts
- Documented results related to the position’s responsibilities
- Good knowledge of English
Performance Management:
- The employee will be accountable for and evaluated on the responsibilities and the competencies, based on NRC’s Performance Management System. The following documents will be used for performance reviews:
- The Job Description
- The individual Work- and Professional Development Plan
- The Competency Framework
How to Apply
Interested and qualified candidates should apply on or before 27th April, 2021; by 3:25 PM
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