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Procurement Officer at Action Against Hunger
work Action Against HungerplaceYobeDate Posted: 2020-01-21Action Against Hunger is the world’s hunger specialist and leader in a global movement that aims to end life-threatening hunger for good within our lifetimes. We are recruiting to fill the position of a Procurement Officer in Damaturu, Yobe.
Objective 1
- Support Logistics Supply Chain, review and prepare all documentation during the procurement process
Tasks and Responsibilities:
- Receive and process Procurement Lines (PR) on reception frequencies;
- Provide support in market analysis;
- Ensure best available prices & quality, collect quotations, suppliers references;
- Review and confirm all procurement request before processing;
- Ensure that PL includes all required specifications and supporting documents;
- Update and share the Procurement Follow Up (PFU) on a weekly basis,
- Monitor deliveries to the department/bases/programs
- Follow up the importation and clearance process of international shipments
- Facilitate Program department in making procurement request;
- Prepare request for a quote, prepare assessment table and get approval according to ACTION AGAINST HUNGER standard procedures ;
- Prepare purchase contract or Supplier Purchase Order (SPO) and coordinate supplier during the delivery of the goods and services
- Arrange tender and other procurement meetings and take minutes
- Ensure all purchasing dossiers are complete and properly filled before archiving;
- Update the price catalog with new purchase prices and/or suppliers or at least every two months
- Liaise with all supplier requests and maintain the supplier database
Objective 2
- Support line manager in negotiating supplier framework agreements and contracts.
Tasks and Responsibilities:
- Prepare Procurement Dossiers for framework agreements and contract and update relevant monitoring tools (Procurement Follow Up and Contract to Follow Up) ;
- Liaise with the contractor to ensure compliance with the contract, including initial meeting;
- Collect and prepare any supporting documents related to contract implementation or modification;
- Communicate to the line manager any deviation from the initial contract.
- Ensure that all documentation required as per contract is provided by both parties;
- Collect and review all delivery documentation;
- Prepare payment transactions according to delivery and contract payment terms.
Objective 3
- Supervision of Delivery issues.
Tasks and Responsibilities:
- Ensure quality & quantity control of deliveries
- Transit all equipment deliveries to the base/capital logistician and IT for codification, labeling and files equipment settings or to update inventory list before use, storage or shipping;
- Ensure packaging and shipping to bases are well done and documented. Collect all signed copies;
- Ensure all documentation is existing, updated, are properly filed and filled in folders before archiving
Objective 4
- Reporting.
Tasks and Responsibilities:
- Update and provide Procurement Follow Up (PFU) to line manager on a weekly basis
- Compile and submit relevant sections with documentation of the monthly stocks report to the Capital Logistician and the Logistics Coordinator.
- Update Contract Follow Up (CFU) and submit for monthly report to line manager
- Update and provide the Supplier List on a regular basis to line manager
- Update and provide the Framework Price List on a regular basis to line manager
- Provide Cash forecast twice a month to line manager
Objective 5
- Performance Management.
Tasks and Responsibilities:
- Communicate Action Against Hunger performance standards and expectations to team members which includes; 10 minutes monthly conversation, 3 months/end of probation performance appraisal and annual/ end of contract appraisal.
- Establish performance objectives, provide feedback, and identify strengths and areas for professional improvement.
- Contribute to the professional development and improvement of team members by providing support.
Internal & External Relationship
Internal:- Procurement Manager/ Logistics Manager: Direct Supervision - hierarchical relationship - exchange of information
- Technical Support - exchange of information and collaboration on procurement matters
- If applicable - Procurement Assistant: Line Management - hierarchical relationship
- Logistic Coordinator: integrated approach - Coordination - sharing of information - Technical Support - exchange of information and collaboration on procurement matters
- Finance Coordinator/ Base Admin: exchange of information and collaboration on procurement matters
- Base/Capital Logistician: exchange of information and collaboration on procurement and transport matters
- Others Programme: exchange of information and coordination (integrated approach
External:
- Service Providers & Vendors: working relation, exchange of information, coordination,
- Local representatives of international aid organizations: exchange of information
Position Requirements
Qualifications:- Minimum of Bachelor Degree or equivalent (Preferable Supply Chain or Procurement)
Skills and Experience
Essential:- Minimum of 2 years' experience in procurement and/or logistics position
- Some experience in supervising Staff
- Strong computer skills in MS Office, especially MS Excel
- Rigorous, with strong organizational skills and attention to detail
- Strong communication skills
- Strong negotiation skills
- Ability to work in a complex environment and can bear the workload
Preferred:
- Previous experience working for NGOs an asset, particularly international and/or health-related NGOs
- Fluency in one or more National/regional languages an asset.
Minimum Basic Salary
- NGN236,585 per Month.
How to Apply
Interested and qualified candidates should click here to apply on or before Wednesday, 29th January, 2020.
Note: Qualified women are encouraged to apply.
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