Action Against Hunger is the world’s hunger specialist and leader in a global movement that aims to end life-threatening hunger for good within our lifetimes. We are recruiting to fill the position of a Procurement Officer in Damaturu, Yobe.

Objective 1

• Support Logistics Supply Chain, review and prepare all documentation during the procurement process

Tasks and Responsibilities:

• Receive and process Procurement Lines (PR) on reception frequencies;
• Provide support in market analysis;
• Ensure best available prices & quality, collect quotations, suppliers references;
• Review and confirm all procurement request before processing;
• Ensure that PL includes all required specifications and supporting documents;
• Update and share the Procurement Follow Up (PFU) on a weekly basis,
• Monitor deliveries to the department/bases/programs
• Follow up the importation and clearance process of international shipments
• Facilitate Program department in making procurement request;
• Prepare request for a quote, prepare assessment table and get approval according to ACTION AGAINST HUNGER standard procedures ;
• Prepare purchase contract or Supplier Purchase Order (SPO) and coordinate supplier during the delivery of the goods and services
• Arrange tender and other procurement meetings and take minutes
• Ensure all purchasing dossiers are complete and properly filled before archiving;
• Update the price catalog with new purchase prices and/or suppliers or at least every two months
• Liaise with all supplier requests and maintain the supplier database

Objective 2

• Support line manager in negotiating supplier framework agreements and contracts.

Tasks and Responsibilities:

• Prepare Procurement Dossiers for framework agreements and contract and update relevant monitoring tools (Procurement Follow Up and Contract to Follow Up) ;
• Liaise with the contractor to ensure compliance with the contract, including initial meeting;
• Collect and prepare any supporting documents related to contract implementation or modification;
• Communicate to the line manager any deviation from the initial contract.
• Ensure that all documentation required as per contract is provided by both parties;
• Collect and review all delivery documentation;
• Prepare payment transactions according to delivery and contract payment terms.

Objective 3

• Supervision of Delivery issues.

Tasks and Responsibilities:

• Ensure quality & quantity control of deliveries
• Transit all equipment deliveries to the base/capital logistician and IT for codification, labeling and files equipment settings or to update inventory list before use, storage or shipping;
• Ensure packaging and shipping to bases are well done and documented. Collect all signed copies;
• Ensure all documentation is existing, updated, are properly filed and filled in folders before archiving

Objective 4

• Reporting.

Tasks and Responsibilities:

• Update and provide Procurement Follow Up (PFU) to line manager on a weekly basis
• Compile and submit relevant sections with documentation of the monthly stocks report to the Capital Logistician and the Logistics Coordinator.
• Update Contract Follow Up (CFU) and submit for monthly report to line manager
• Update and provide the Supplier List on a regular basis to line manager
• Update and provide the Framework Price List on a regular basis to line manager
• Provide Cash forecast twice a month to line manager

Objective 5

• Performance Management.

Tasks and Responsibilities:

• Communicate Action Against Hunger performance standards and expectations to team members which includes; 10 minutes monthly conversation, 3 months/end of probation performance appraisal and annual/ end of contract appraisal.
• Establish performance objectives, provide feedback, and identify strengths and areas for professional improvement.
• Contribute to the professional development and improvement of team members by providing support.

Internal & External Relationship
Internal:

• Procurement Manager/ Logistics Manager: Direct Supervision - hierarchical relationship - exchange of information
• Technical Support - exchange of information and collaboration on procurement matters
• If applicable - Procurement Assistant: Line Management - hierarchical relationship
• Logistic Coordinator: integrated approach - Coordination - sharing of information - Technical Support - exchange of information and collaboration on procurement matters
• Finance Coordinator/ Base Admin: exchange of information and collaboration on procurement matters
• Base/Capital Logistician: exchange of information and collaboration on procurement and transport matters
• Others Programme: exchange of information and coordination (integrated approach

External:

• Service Providers & Vendors: working relation, exchange of information, coordination,
• Local representatives of international aid organizations: exchange of information

Position Requirements
Qualifications:

• Minimum of Bachelor Degree or equivalent (Preferable Supply Chain or Procurement)

Skills and Experience
Essential:

• Minimum of 2 years' experience in procurement and/or logistics position
• Some experience in supervising Staff
• Strong computer skills in MS Office, especially MS Excel
• Rigorous, with strong organizational skills and attention to detail
• Strong communication skills
• Strong negotiation skills
• Ability to work in a complex environment and can bear the workload

Preferred:

• Previous experience working for NGOs an asset, particularly international and/or health-related NGOs
• Fluency in one or more National/regional languages an asset.

Minimum Basic Salary

• NGN236,585 per Month.

How to Apply
Interested and qualified candidates should click here to apply on or before Wednesday, 29th January, 2020.

Note: Qualified women are encouraged to apply.